GENERAL SANTOS CITY (January 7, 2015) – Leonard Pe (IT Officer I) and Percival Pasuelo (IT Officer II) together with Dimple Fermase (QA Documenter) proceeded to the City Accountant’s Office right after a request was made by Josephine Dili, Internal Audit Division Head, at around 9:30 AM January 7, 2015 to enhance the presentation of the Claims Monitoring System developed by Leonard Pe in the second half of 2014 to efficiently track the obligation request , disbursement vouchers and attachements received subject for internal audit as required by the Commission on Audit.
The set of documents need to be audited manually. Using the Claims Monitoring System, releasing (of ObR/DV) earmarked the closure of the transaction which means that City Accounting completed the audit and ready for the next phase in the accounts payable process.
Josephine Dili specifically asked the sorting to be ordered according to the numbering scheme as planned for easy identification and fast monitoring. She also requested the ICTD to install the same system to another computer or system unit to fast-track the recording as there are still transactions in 2014 for obligation plus the new 2015 transactions that are coming in.
Before 12:00 noon on the same day, ICTD already delivered the enhanced system to City Accounting.
The in-house development of Claims Monitoring of the City Accountant’s Office is one of the success indicators of ICTD who received an Outstanding Rating in the first half of 2014 for the SPMS implementation as reviewed by the Performance Management Team (PMT) last October 2014.